From Overwhelmed to Organized: How Subtasks Transform Project Management
What Are Subtasks?
Organize complex projects so you can easily find what you’re looking for
Break down large deliverables into smaller, more actionable tasks, without losing sight of the big picture
Assign responsibility of subtasks for efficient collaboration
Monitor progress of your high-level deliverables based on the status of subtasks
How to use subtasks
1. Add a task below the main task you wish to expand.
2. Open the task menu and select the option to convert it into a subtask (You can also use ‘Alt + Shift + Right Arrow’ on your keyboard as a shortcut).
3. Enjoy the flexibility to assign, set dates, prioritize, and add attachments to your subtasks, just like any other task.
How to use Copilot to create subtasks
1. Locate the task number of the task you wish to expand
2. Select the Copilot button to open the chat pane
3. Enter the following prompt into the prompt area, replacing [task number] with the number you located in step 1: “Add actionable subtasks for [task number].”
4. Select the send icon and relax as Copilot generates your subtasks.
5. If you are happy with the tasks Copilot generated, you are free to continue working with your plan. If not, select the regenerate button and Copilot will try again.
Ready to start using subtasks?
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Resources
To get the inside scoop on the new Planner watch the Meet the Makers and our AMA.
Watch the new Planner demos for inspiration on how to get the most out of the new Planner app in Microsoft Teams.
Check out the new Planner adoption website.
We’ve got a lot more ‘planned’ for the new Planner this year! Stay tuned to the Planner Blog – Microsoft Community Hub for news.
For future updates coming to the new Planner app, please view the Microsoft 365 roadmap here.
Learn about Planner and Project plans and pricing here.
Read the FAQs here.
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