I created a list called “Content Scheduler with approvals,” which automatically incorporates approvals. However, it has been a struggle from the beginning, with zero customization options, and this has pushed me to the point where I am looking at other products to replace this.

My first and most significant problem is that when approval is requested or even approved, the approval is canceled as soon as you change any fields in the item, and you lose all data. This is a significant problem because, firstly, when approval is requested, the publish status should be updated to “Draft needs approval.” Similarly, when the approval request is approved, the status should be updated to “Ready to publish.”. This is, unfortunately, not possible because a status change resets and deletes the approval activity! This makes no sense, and we cannot properly track the status of the content. Does anyone know how to fix this?

Secondly, approvals only work in Teams, so users are only notified of approval requests in the “Activity” section. Sorry, but nobody uses this feature, so these requests get lost and buried quickly in the activity thread, and interaction is terrible. We want to send an email notification, but I have not found a way to enable this. Do you have any ideas here? Do I have to start from scratch and build a custom approval app myself?

Any help would be appreciated.

​I created a list called “Content Scheduler with approvals,” which automatically incorporates approvals. However, it has been a struggle from the beginning, with zero customization options, and this has pushed me to the point where I am looking at other products to replace this. My first and most significant problem is that when approval is requested or even approved, the approval is canceled as soon as you change any fields in the item, and you lose all data. This is a significant problem because, firstly, when approval is requested, the publish status should be updated to “Draft needs approval.” Similarly, when the approval request is approved, the status should be updated to “Ready to publish.”. This is, unfortunately, not possible because a status change resets and deletes the approval activity! This makes no sense, and we cannot properly track the status of the content. Does anyone know how to fix this?  Secondly, approvals only work in Teams, so users are only notified of approval requests in the “Activity” section. Sorry, but nobody uses this feature, so these requests get lost and buried quickly in the activity thread, and interaction is terrible. We want to send an email notification, but I have not found a way to enable this. Do you have any ideas here? Do I have to start from scratch and build a custom approval app myself? Any help would be appreciated.  Read More

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