In our effort to enable more customers to upskill their Copilot capabilities, we are excited to announce the Microsoft Copilot Academy is now available to everyone with a Microsoft 365 Copilot license. This academy – curated by Microsoft experts – provides a comprehensive, structured learning experience designed to help users master the use of Copilot through hands-on learning activities and experiences. Click here to learn more about what Copilot Academy includes.

To access the academy in Viva Learning, users must have an assigned base Microsoft 365 or Office 365 license (in order to launch the free version of Viva Learning – see appendix 1 for a complete list of licenses that grant Viva Learning access) and a Microsoft 365 Copilot license (in order to view the academy). A paid Viva license is no longer required to access Copilot Academy.  No additional registration or administrative action is required to start using Copilot Academy.

How to access Copilot Academy

There are two ways to access Copilot Academy – directly through the Viva Learning webapp, or from the Viva Learning Teams app by using the Academies dropdown navigation menu. Copilot Academy is available in 8 languages: English, French, German, Italian, Spanish, Portuguese, Japanese and Chinese.

Navigate to Microsoft Copilot Academy from the dropdown menu in the Viva Learning app

Admin setup and configuration

Copilot Academy does not require registration or special steps to configure tenant access for users. While there is no access enablement necessary, for admins and knowledge managers that prefer to disable the Copilot Academy, they can do so in the admin tab of Viva Learning. 

Admins can disable Microsoft Copilot Academy from the Admin tab in the Viva Learning app

Looking ahead

We are continuing to enhance the Copilot Academy end-user experience. The following improvements are being made to improve the experience for all Microsoft 365 Copilot license holders:

Academy content updates and refinement: We continually assess the value and impact of individual courses. We will periodically add new content as it becomes available, and are always working to ensure the materials provided are helpful and of the highest quality.
Copilot Academy nudges (2024 Q4): these Teams notification nudges will encourage new users to try Copilot Academy and keep existing users in the loop for new Copilot Academy updates on a monthly basis.

The current Copilot Academy experience is the same whether or not you have a paid Viva Learning license. However, we plan to offer a few additional features for paid Viva Learning licensed organizations looking to customize their Copilot Academy experience. See below for a sneak peek at some upcoming premium features:

Copilot Academy duplication (2024 Q4): the ability for admins to duplicate and customize Copilot Academy. This will allow admins to copy the default Copilot Academy, customize the content according to their needs (including removing content and adding net-new content), and re-publish to their organization as a customized academy. This will also allow admins to duplicate learning paths and featured sets within the academy.
Multi-layer structuring (2025 Q1): the ability for the Copilot Academy to organize content and learning paths under multiple levels or tiers. This allows for a greater level of control and structure in the Copilot Academy experience.

Appendix 1: License SKUs that include a free version of Viva Learning

SKU

Microsoft 365 E3

Office 365 E1

Microsoft 365 A3 – Unattended License for faculty

Microsoft 365 E5

Office 365 E2

Microsoft 365 A3 for faculty

Microsoft 365 E5 without Audio Conferencing

Office 365 E3

Microsoft 365 A5 for faculty

Microsoft 365 F1

Office 365 E5

Microsoft 365 A5 with Calling Minutes for Faculty

Microsoft 365 F3

Office 365 E5 without PSTN Conferencing

Microsoft 365 A5 without Audio Conferencing for faculty

Office 365 A1 for faculty

Office 365 Education E1 for Faculty

Microsoft 365 Business Basic

Office 365 A1 for faculty (for Device)

Office 365 Education E3 for Faculty

Microsoft 365 Business Basic – Prepaid Legacy

Office 365 A1 Plus for faculty

Office 365 Education for Homeschool for faculty

Microsoft 365 Business Premium

Office 365 A3 for faculty

Office 365 F2

Microsoft 365 Business Standard

Office 365 A5 for faculty

Office 365 F3

Microsoft 365 Business Standard – Prepaid Legacy

Office 365 A5 with Calling Minutes for Faculty

Office 365 G3

Office 365 A5 without Audio Conferencing for faculty

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