A SharePoint site is being used for procedures pertaining to contracts. However, they have run into the following issue. The contract form has fields for the contract’s title, cost (USD), and the from and to dates of its validity. Next, we must choose the departments of the business that are participating in the contract from a dropdown list. Six departments in all are required for every contract. Of the six areas, two are dynamic and change based on customer needs, while the remaining four remain the same for all contracts. You must choose those two departments from a drop-down menu. Two more fields show on the contract page based on the department that is chosen from the dropdown list. The usernames of the department’s approvers must be entered in those fields. Subsequently, we must upload the contract-related PDF papers. The contract must then be submitted for approval. The issue now arises because, once submitting the contract, the names of the two dynamic departments’ approvers are not displayed on the contract page when we access the contract through the “Contracts” list. We must manually amend the list in order to add the names of those two approvers once more as a result of this issue. This wasn’t an issue previously, and manually updating the list each time would not be practical given the hundreds of contracts.

Can anyone please offer some advice on how to resolve this issue? Why is this problem occurring now when it did not previously exist?

Just so you know, the site is a SharePoint 2019 site with Nintex workflow.

​A SharePoint site is being used for procedures pertaining to contracts. However, they have run into the following issue. The contract form has fields for the contract’s title, cost (USD), and the from and to dates of its validity. Next, we must choose the departments of the business that are participating in the contract from a dropdown list. Six departments in all are required for every contract. Of the six areas, two are dynamic and change based on customer needs, while the remaining four remain the same for all contracts. You must choose those two departments from a drop-down menu. Two more fields show on the contract page based on the department that is chosen from the dropdown list. The usernames of the department’s approvers must be entered in those fields. Subsequently, we must upload the contract-related PDF papers. The contract must then be submitted for approval. The issue now arises because, once submitting the contract, the names of the two dynamic departments’ approvers are not displayed on the contract page when we access the contract through the “Contracts” list. We must manually amend the list in order to add the names of those two approvers once more as a result of this issue. This wasn’t an issue previously, and manually updating the list each time would not be practical given the hundreds of contracts. Can anyone please offer some advice on how to resolve this issue? Why is this problem occurring now when it did not previously exist? Just so you know, the site is a SharePoint 2019 site with Nintex workflow.  Read More

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