If you are an administrator who uses SharePoint and OneDrive DLP rules to protect your organization’s sensitive files, you may have noticed that the policy tips informing users about the policies applied to their files are not always reliable in Word, Excel, and PowerPoint on Windows.

We’ve heard your feedback and are happy to announce that we’re rolling out a new update to Office apps on Windows that will significantly improve the reliability of DLP policy tips for files stored in SharePoint and OneDrive for Business. This update will change how Office determines whether a policy tip should be shown for a file. Instead of trying to evaluate the policy rules on its own, Office will now show the same policy tip that is shown in SharePoint and OneDrive for Business. This will ensure that SharePoint or OneDrive for Business is always the source of truth, and Office will stay in sync on whether policy tips should be shown.

This update also eliminates the need for Office to download and cache policy XML files that contain potentially sensitivity information.

What you need to know

Here are some important details about how the new update will work and what you can expect:

The update will apply to files that live in ODSP (either opened from the host or from a sync-backed folder), and that are opened with a work account (an AAD identity) that is properly licensed for ODSP DLP.
The update will only work online, with no caching. If the user is offline, no policy tip UX will be shown. If the user goes offline after they were online and a policy tip was shown, the policy tip will remain visible. 
The update will not affect the existing options to override a policy tip, report a false positive, or turn off policy tip UX. These features will continue to work as before. 

How to get this update

This updated feature is currently rolling out in Current Channel Preview. We hope that it enhances your experience with ODSP DLP policy tips by making them more consistent and accurate. We appreciate your feedback and look forward to delivering more improvements in the future!

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